Mileage tracking app for employees, in km per working day

What is a mileage tracking app for employees?

A mileage tracking app for employees turns the GPS readings from a worker’s phone into a distance figure for each working day, replacing paper logbooks and odometer photos. AutoDial CRM derives those kilometres from the live route in its employee location tracking app.

Paper mileage logs fail in predictable ways. Drivers round up, forget a trip, or fill in a week from memory on Friday afternoon, and the manager has no way to check. A phone-based record removes the guesswork, but only if it counts the right kilometres. AutoDial CRM is strict about that. The employee switches on live location once, after reading a consent screen, and from then on the phone records its position only while that person is punched in. A break stops the recording. Punching out stops it, and if someone forgets, the branch’s closing time does. Readings that come from fake GPS apps are flagged for the office, and any jump too fast for a real vehicle is ignored. What remains is summed into kilometres: the employee sees today’s figure on the phone, and the web shows totals per working day and per month for every person. The figures stop at kilometres; turning them into money is left to your own policy.

Employee mileage tracking app benefits

• No logbooks to fill in

  Distance is built from GPS readings rather than written down after the trip.

• Working kilometres only

  Recording runs from punch in to punch out and pauses for every break.

• Spoofing does not pay

  Fake GPS readings and impossible leaps are kept out of the total.

• Same number for both sides

  The employee sees today's distance on the phone, so there is nothing to dispute later.

• Monthly totals ready

  Each person has kilometres per day and per month on the web, exportable to Excel.

Employee mileage tracking app: how the kilometres are built

The kilometre figure is the end of a short chain, and each link removes something that should not count.

1. Readings. While the employee is on duty, the phone takes a position four times a minute and uploads them in batches throughout the day.
2. The working window. Only readings between punch in and punch out are kept; nothing before the day starts or after it ends is recorded at all.
3. Breaks. Tapping Break halts recording, and Resume work restarts it, so lunch and errands are absent from the route.
4. Fake readings. Any point a spoofing app produced is marked for the manager and contributes zero distance.
5. Impossible jumps. A leap across town in a few seconds, the kind caused by a bad fix or a spoof, is dropped.
6. The sum. The distance between the remaining points is added up into kilometres for the day, then for the month.

If a total looks odd, the raw points behind that day can be opened on the web and checked one by one.

Mileage tracking app for employees report

Employee mileage tracking app: putting the figures to use

Kilometres are most useful when they answer a question. Comparing each person’s daily average with their number of customer visits shows who is planning rounds well and who is crossing town twice. A sudden rise for one driver is worth a look at that week’s routes before anyone talks about fuel. Over a quarter, monthly totals help decide whether a new territory needs its own person. For pay or expenses, keep the policy outside the app: decide your rate, write it down, and apply it to the exported kilometres in your accounts so every driver is treated the same way.

Mileage tracking app for employees setup

1. Enter opening hours and closing days per branch; recording uses them to know when a day is over.
2. Share a short written note on what is recorded, when, and who sees it.
3. Have each driver sign in, punch in, read the consent screen and allow live location.
4. Show staff the Break and Resume work buttons and today’s kilometres on their phone.
5. At month end, open the report for the branch, check any odd day against its raw points, and export to Excel.

Mileage tracking app limits

AutoDial CRM measures kilometres; it does not apply a per-kilometre rate, split business from personal trips or prepare a claim, so a business needing full expense management should pair it with an expense tool. Distances are shown in kilometres. Precision follows the handset: a day spent in tunnels or dense city blocks can read a little short or long. It follows people on duty, not vehicles, so a van used overnight is outside its scope; a vehicle tracker is the right choice there. Drivers who also phone customers from the road can dial lists with the auto dialer app, and punch rules sit in the staff attendance app.

Mileage tracking app for employees example

An illustration, not a named customer. A pool maintenance company in Perth, Australia, has 6 technicians who drive their own utes between about 7 jobs a day. They used to claim kilometres from handwritten logbooks, and the monthly fuel budget of roughly A$6,000 (about US$4,200) kept running over. At a Monday toolbox meeting the owner walks the crew through the written policy, and each technician then allows live location. In the first month, the technicians average about 110 km per working day. One day shows a 30 km leap in under a minute after a phone restart; it is left out, and the raw points confirm the glitch. Lunch breaks no longer appear as driving. The owner exports the month to Excel and applies the company’s own rate in the accounts.